Introduction

These Yadminn Terms of Service ("Terms") are set by WeIns Co., Ltd. ("WeIns"). These Terms define the rules you need to follow when using our Yadminn service ("Service"), as well as the rights and duties between you and WeIns. Please read these Terms fully before agreeing to use the Service.

Application

1. These Terms apply to the relationship between WeIns and all users of the Service (Property Managers and Guests).
2. Any rules or guidelines posted on our website ("Website") about the Service are part of these Terms.

Definitions

In these Terms, the following words have the following meanings:

1. Intellectual Property Rights: This means rights like copyrights, patents, trademarks, and design rights.
2. Website: This means the website run by WeIns, located at https://www.yadminn.com/.
3. Applicant: This means a person who applies to use the Service.
4. Registration Information: This means the information provided by the Applicant when applying for the Service.
5. Property Manager: This means an individual or company registered to use the Service.
6. Service: This means the website and related systems provided by the Company, including automatic generation of guest registration forms, email transmission, OTP authentication, and phishing message detector, called Yadminn provided by WeIns.
7. Use Agreement: This means the contract between WeIns and the Registered User for the use of the Service.
8. External Services: This means services provided by other companies that are used with the Service.
9. External Providers: This means the providers of External Services.
10. External Service Terms: This means the terms that define the relationship between the Property Manager and External Providers.
11. Guests: This means a person who uses or intends to use the lodging facilities operated or managed by the Property Manager. Guest receives an email link and OTP from the Property Manager and accesses the guest registration portal of the Service to register accommodation information.

Application of Terms

1. These Terms apply to all users of the Service (Property Managers and Guests).
2. Property Managers shall agree to these Terms at the time of registration for the Service.
3. Guests shall be deemed to have agreed to these Terms by clicking a button such as "Agree to the Terms of Service and Privacy Policy and Proceed" when first accessing the guest registration portal.

Registration for Property Manager

1. To use the Service, an Applicant must agree to these Terms and provide certain information ("Registration Information") to WeIns.
2. Only individuals or companies using the Service can apply. The application must be truthful, accurate, and up-to-date.
3. WeIns may reject an application if:
   • The applicant may violate these Terms.
   • There are false, incorrect, or missing details in the Registration Information.
   • The applicant has had a previous registration canceled.
   • The applicant is a minor without legal guardian consent.
   • The applicant is associated with organized crime groups.
   • The applicant does not operate or manage lodging facilities.
   • WeIns otherwise deems the application inappropriate.
4. If approved, WeIns will issue an account to the Applicant, completing the registration. This forms the Use Agreement between the Property Manager and WeIns.
5. If there are changes to the Registration Information, the Property Manager must notify WeIns immediately.

Use of the Service

Property Managers can use the Service during the term of the Use Agreement, following these Terms.

Fees and Payment

1. Property Managers must pay the Service fees as set by WeIns, using the payment methods and deadlines provided.
2. WeIns is not obligated to refund fees, even if the registration is canceled.
3. If payment is delayed, the Property Manager must pay a late fee of 14.6% annually.

Account Management

1. Property Managers must manage their Service ID and password ("Account Information") responsibly and not share, transfer, or sell them.
2. Property Managers are responsible for any damage due to insufficient management or misuse of Account Information.
3. If Account Information is stolen or used by others, the Property Manager must notify WeIns immediately and follow instructions.

Obligations of Property Managers

1. Property Managers shall be responsible for properly creating, storing, and managing the guest register in accordance with Article 6 of the Hotel Business Act (Act No. 138 of 1948) and other applicable laws, using the information collected through the Service.
2. Property Managers shall register accurate booking information in the Service when requesting Guests to use the Service for registration.
3. Property Managers shall comply with the Act on the Protection of Personal Information and other related laws regarding personal data obtained through the Service.

Obligations of Guests

1. Guests shall register accurate and truthful information when using the Service.
2. Guests shall not share or lend the login link and OTP sent to them with any third party.
3. Guests shall not use the Service for any purpose other than registering accommodation information.

Prohibited Activities

1. Property Managers must not:
   • Infringe on the rights or interests of WeIns, other Property Managers, External Providers, or others.
   • Engage in criminal activities or acts against public morals.
   • Violate laws or industry rules.
2. WeIns may delete, stop sending, or take other measures against information sent by a Property Manager without prior notice if it violates the above rules. WeIns is not responsible for any damage caused by these actions.
3. Users (Property Managers and Guests) shall not engage in the following acts:
   1. Unauthorized modification or reverse engineering of the Service
   2. Send harmful programs or data.
   3. Imposing excessive load on the Service
   4. Registering false information
   5. Interfere with WeIns' operation of the Service.
   6. Any other acts that WeIns deems inappropriate

Service Interruption

1. WeIns may suspend or stop the Service without notice for:
   • Regular or emergency maintenance of the system.
   • System failures.
   • Natural disasters or other uncontrollable events.
   • Issues with External Services.
   • Other necessary reasons.
2. WeIns may terminate the Service for its own reasons, with prior notice to Property Managers.
3. WeIns is not responsible for any damage caused by these actions.

Equipment and Security

1. Property Managers must provide and maintain their own equipment, software, and communication environment necessary to use the Service at their own cost and responsibility.
2. Property Managers must implement their own security measures against viruses, unauthorized access, and information leaks at their own cost and responsibility.
3. When installing software from WeIns' website, Property Managers must take care not to lose or alter information or damage their equipment. WeIns is not responsible for any damage caused.

Intellectual Property

WeIns or its licensors own all intellectual property rights to the Website and Service. The use of the Service does not transfer or grant any rights to the Property Manager.

Handling of User Information

1. WeIns handles personal information according to its privacy policy. Registered Users agree to this handling.
2. WeIns may use and publish statistical information derived from Property Manager data in a way that does not identify individuals.

Cancellation of Registration

1. WeIns may suspend or cancel a Property Manager's use of the Service without prior notice if:
   • They violate any provision of these Terms.
   • There are false facts in the Registration Information.
   • They use or attempt to use the Service for harmful purposes.
   • They violate External Service Terms and are denied services by External Providers.
   • They interfere with the operation of the Service.
   • They become insolvent or undergo bankruptcy proceedings.
   • They fail to respond to WeIns' communications for more than two weeks.
   • They are deemed inappropriate by WeIns for other reasons.
2. In such cases, the Property Manager loses any benefit of term and must immediately pay all outstanding debts to WeIns.
3. Property Managers may cancel their registration by notifying WeIns by the 20th of the month, effective at the end of that month. WeIns may cancel a registration at any time by notifying the Property Manager.
4. WeIns is not responsible for any damage caused by these actions.
5. Upon cancellation, the Property Manager must return, destroy, or otherwise dispose of any related materials as instructed by WeIns.

Disclaimer of Warranties and Limitation of Liability

1. WeIns does not guarantee the detection of all phishing emails or prevention of fraud through the Service. The Service is provided "as is" without warranties of any kind.
2. WeIns does not guarantee the accuracy or completeness of any information obtained through the Service or Website.
3. WeIns is not responsible for the functioning of External Services.
4. Property Managers are responsible for complying with applicable laws and industry rules when using the Service. WeIns does not guarantee compliance.
5. WeIns is not responsible for disputes between Property Managers, Guests, External Providers, or other parties related to the Service.
6. WeIns is not liable for any damages resulting from interruptions, changes, or termination of the Service, deletion or loss of messages or information, or any other Service-related issues.
7. WeIns is not responsible for the content of external websites linked from the Website.
8. WeIns is not liable for failure to perform obligations due to uncontrollable events (e.g., natural disasters, strikes, government actions).
9. WeIns' liability for damages is limited to the amount paid by the Property Manager in the month preceding the damage.

Indemnification

1. Property Managers must compensate WeIns for any damages caused by violating these Terms or related to the use of the Service.
2. Property Managers must handle and resolve any claims or disputes with other users or third parties at their own cost and responsibility and report the outcome to WeIns.
3. If WeIns receives claims from third parties related to the Property Manager's use of the Service, the Property Manager must compensate WeIns for any payments made to settle those claims.

Effective Period

The Use Agreement is effective from the registration date until the registration is canceled or the Service ends.

Changes to the Terms

1. WeIns may change the Service content at any time.
2. WeIns may change these Terms. Changes will be posted on the Website or notified to Property Managers. Continued use of the Service implies agreement to the changes.

Notices

1. Inquiries and notifications from Property Managers to WeIns and notifications about changes to these Terms will be made as per WeIns' specified method.
2. Notices to Property Managers sent to their registered email addresses are considered received at the time of sending.

Assignment of Rights

1. Property Managers cannot transfer or assign their rights or obligations under the Use Agreement without WeIns' written consent.
2. If WeIns transfers its business related to the Service, it may transfer its rights and obligations under the Use Agreement to the transferee, and Property Managers agree to this in advance.

Entire Agreement

These Terms constitute the entire agreement between WeIns and the Property Manager regarding the Service.

Severability

If any part of these Terms is found invalid or unenforceable, the remaining parts remain in effect. WeIns and Property Managers will work to amend the invalid parts to be enforceable and reflect the original intent.

Survival

The following sections survive the termination of the Use Agreement: Fees and Payment, Account Management, Prohibited Activities, Disclaimer of Warranties and Limitation of Liability, Indemnification, Notices, Assignment of Rights, and Governing Law and Jurisdiction.

Language

These Terms are in Japanese. Translations are for convenience only and not legally binding.

Consent of Users

Property Managers agree that WeIns may scan emails sent to Guests for phishing detection.

Governing Law and Jurisdiction

These Terms are governed by Japanese law. Any disputes will be resolved in the Tokyo District Court or Tokyo Summary Court as the court of first instance.

Dispute Resolution

WeIns and Property Managers will attempt to resolve any issues not covered by these Terms or related to their interpretation through good-faith discussions.